2016-2017 MS.APA BYLAWS
Cell: (601) 573‐1592
Last Revised 01/21/2016
We would like to welcome your team to the American Poolplayers Association!
This document explains the structure of the League at a local level and should be used in conjunction with your Official Team Manual provided by the APA. These bylaws have been created for the smooth and efficient operation of the League and to help clear up common issues that will allow you to focus on your game. After all, the APA is all about having fun, meeting people, and playing pool!
Please read these bylaws carefully and keep them with your Official Team Manual for your reference. All previous local bylaw documents are now null and void.
You must be 18 years of age or older to compete in MS APA.
League Office hours are Monday through Friday, 10 AM to 8 PM. If no one is available to take your call, please leave a message, including your phone number and your call will be returned as soon as possible.
Phone: (601) 573‐1592
The Team Captain is the administrator for the team. The Team Captain must have a phone and email address to allow for quick and effective communication with the League Office. The Team Captain’s responsibilities and duties include:
1. Collecting weekly fees and APA membership dues from the team.
2. Submitting payments, forms and other information to the League Office in a timely manner.
3. Distributing information from the League Office to all members of the team. This would include rule amendments, tournament announcements, and any other League business.
4. Responsibility for the conduct and good sportsmanship of all team members during League play.
5. Making sure that proper and accurate scorekeeping procedures are followed.
6. Having team players at the scheduled match site on time.
7. Returning team envelopes to the drop off location on time.
Division Representatives (Division Reps) are appointed by the League Operator or voted on by the Team Captains. He or she is a person that has played in the League for a long time, is a person of integrity and is well respected by League members. Division Reps are your primary point of contact for questions about rules and other general inquiries about their division. They make sure that League information and notices are distributed and understood by their players. They are a spokesperson for their division and ensure that all concerns, queries and questions from the division are addressed. They carry a rule book on League nights and are available to answer any questions when necessary. The Division Rep will call the League Operator on a League night if deemed necessary. You will find your Division Rep’s phone number on each scoresheet.
Our website address is ms.apaleagues.com
This website allows you to:
a) Get the latest up to date information on playoffs, tournaments or any other MS APA events
b) Set up your Member Services account to:
• View schedules, team rosters, standings and individual records for your division
• View your lifetime APA statistics, including win percentage, tournament history, On the Breaks, Break and Runs, etc.
In addition, we also have a Facebook page at your https://www.facebook.com/pages/MSAPA/748351658573623 where you can view and share pictures of tournaments, get updates about the League and chat with fellow APA members.
Please sign up for your Member Services Account and follow us on Facebook today and join our growing online community.
Even if you don’t sign up for your Member Services account, please make sure we have your email address on file. All announcements are always made first online and through our email mailing list – don’t miss out on valuable information! The website and email are the Local League Office’s most efficient communication tools, helping to ensure that you get the most out of your experience and keeping you up to speed on what is happening at all times, be it upcoming playoff match locations, wild card picks, tournaments or any other information pertinent to the League.
Team Fees are $35 per week ($60 for Double Jeopardy) regardless of the number of matches played, including forfeits and playoffs. If you are paying by check, please make your check payable to APA. There will be a $25 charge for any returned checks, plus loss of bonus points.
The team envelopes will be delivered to the Host Location that you are playing at. Envelopes are due at the same Host Location immediately after the end of play.
Bonus points will only be awarded if all of the following occur:
• Innings are filled in for every game
• The winner and loser of every game is marked with the number of racks won. Final match score is filled in
• Scoresheet is signed by both teams
• All fees are up to date
• No abusive comments are written
The bonus points awarded will be as follows:
• 8‐Ball ‐ 2 Bonus Points
(1 point will be awarded for the entire weekly fee being included in the payment envelope and the team is current for all fees.)
(1 point will be awarded for accurate and complete scoresheets.)
• 9‐Ball ‐ 20 Bonus Points
(10 points will be awarded for the entire weekly fee being included in the payment envelope and the team is current for all fees.)
(10 points will be awarded for accurate and complete scoresheets.)
Remember these are bonus points that are awarded at the discretion of the League Office.
Keeping current with your weekly fees is important. If you fall behind in payments, you may risk more than your bonus points. You may lose your place in the playoffs and the opportunity to compete in tournaments.
First Week Past Due: Scoresheet will be stamped Past Due – Captain / Co‐Captain will called. Second Week Past Due: Scoresheet will be stamped Final Notice – Entire Team will be called.
Third Week Past Due: Team Name will be changed to TEAM DROPPED DUE TO NON‐PAYMENT and all players will be marked ineligible.
Any team that falls two weeks behind in paying their team fees will receive a FINAL NOTICE on their next scoresheet.
• If the fees are not brought current by the third week, the team will be dropped from the League for non‐payment.
• All players on the team will become equally responsible for the fees that are due, including those for the remainder of the session and will not be able to rejoin the League until they have paid their portion.
• The League Office will not be responsible for fees or monies that have not been paid by the
Team Captain or other members designated by the team. Teams having rosters with players
who owe money to the League will not be able to participate in any matches until such monies are paid.
• Teams that are habitually late may be asked to replace their Team Captain with another, more responsible player.
No abusive language directed at the League or the League Operator will be tolerated on the scoresheets. All concerns should be written up in a calm and professional manner. This will guarantee that your concern is looked at, documented and addressed. Abusive comments or complaints are considered unsportsmanlike and will be treated appropriately.
There are no limits on the number of patches you can earn in a session. If you wish to receive a patch for your accomplishment, you must fill out the Patch Request form. Patches will be awarded each time the player meets the criteria for earning a patch as long as the Patch Request form is completed and sent in to the League Office.
• 8‐on‐the‐Break: You make the 8‐ball on the break.
• 8‐Break‐and‐Run: You make at least one ball on the break and then run the rack.
• 9‐on‐the‐Snap: You make the 9‐ball on the break.
• 9‐Break‐and‐Run: You make at least one ball on the break and then run the rack for ten points.
• Rackless: Your opponent didn’t break during your match.
• Skunked: You win 20‐0 in 9‐Ball.
• Sportsmanship: You may nominate a player from your division for a good sportsmanship patch at the end of each session. Write the nomination on your last week’s scoresheet and the League Office will determine if the patch will be awarded.
Please complete the Patch Request form and mark on your scoresheet in the appropriate section so your award does not go unrecognized. Patches are awarded the week after earned and will be in the team envelope.
From time to time, we will run incentives and promotions for new teams, new Team Captains, or new Host Locations. These could be in the form of team credits, free play or APA apparel. All incentives will be posted online as well as in the team envelopes.
Some divisions will have an odd number of teams, so one team each week will not have a match. In this instance, the team shall be given the following points for the week (these points include the bonus points a team would have received if all the paperwork was correct):
• 8‐Ball – 8 Bye Points
• 9‐Ball – 60 Bye Points + 15 Bonus Points
Note: Teams do not need to submit paperwork or fees for bye weeks.
If a full team of five players fail to show for a match, the opposing team is awarded forfeit points.
A full team forfeit in 8‐Ball will be worth 8 Points + 2 Bonus Points
An individual forfeited match in 8‐Ball is worth 2 Points during regular session play and 3 Points during Playoffs.
A full team forfeit in 9‐Ball will be worth 60 Points + 15 Bonus Points
An individual forfeited match in 9‐Ball is worth 15 Points during regular session play and 20 Points during Playoffs.
Both teams are responsible for the full weekly fees for any week in which a match or portion is forfeited.
On occasion, usually due to inclement weather, a match may need to be rescheduled. If you plan to reschedule a match, you must notify the League Office. Please use the following procedure:
• Contact the captain of the team you plan to reschedule with and notify them of your intent to reschedule.
• If requested to do so, captains must reschedule matches if the team has other pre‐qualified League obligations such as a National Tournament.
• Rescheduled matches must be played within two weeks of the original scheduled match date. No make‐up matches will be allowed in the last two weeks of the session. Exceptions with special conditions may be made by the League Office.
• Teams must pay for all matches by scheduled match date or they will lose bonus points.
Inclement weather is generally, but not limited to, snow or ice conditions. The League Office will use school closings and state warnings to determine whether reschedules due to inclement weather will be granted. If you feel that weather conditions may interfere with your match, contact the League Office for additional instructions.
Any team that does not show up for a match for two consecutive weeks will be deemed in default and will be dropped from the Division. Additionally, any team that has not paid their League fees for two consecutive weeks is in danger of being dropped from the Division. Teams will be notified and failure to contact the League Office and settle accounts will result in a team default.
Teams that default are still responsible for their team fees for the remainder of the session. The team fees will be divided up among team members, and players will be suspended from the League until their portion of the fees is paid. The League Office has the right to assign different portions of the outstanding fees to individual players as deemed necessary. If your team has a player that is past due on your roster, you will receive no points for that person’s match (even if they win) and no bonus points for the week if they play and do not clear their past due.
The MVP Program will be based on a skill level tiered system. Division stats are available on Member Services and the breakdown of the tiers are as follows:
Blue‐Skill Levels 2‐3 Green‐Skill Levels 1‐3
Red‐ Skill Levels 4‐5 White‐Skill Levels 4‐5
Yellow‐Skill Levels 6‐7 Black‐Skill Levels 6‐9
Using regular session data (Playoffs not included), MVP qualified players are determined using their Points Available Percentage (PA). Calculations on how this is figured can be found on the website ms.apaleagues.com
A MVP from each tier will receive a patch per division per tier.
A MVP will be named for the entire League per tier per session and they will receive a plaque for their accomplishments.
Each player will need 6 matches played per team to be a participant in the MVP Program.
It is expected that all teams will treat each other with mutual respect during a match. Sportsmanship is big part of playing in the APA. This is a weekly night out for many people and a break from the regular work grind. This is not a money league, and any sharking, hustling or anything of that nature will not be tolerated. We are all here to have fun and a good time. Please don’t spoil it for others!
There is a fine line between cheering for your player and against your opponent. As a rule, cheer for your player’s accomplishments and not the opponent’s misfortunes. Individuals who are consistently deemed to not be displaying sportsmanship values may be subject to match forfeits, probation, suspension or termination of League and/or APA membership. For example, jumping out of your chair during a match that you are watching to say a hit was bad or the 8‐ball was not marked, will be deemed poor sportsmanship, and the player is subject to a suspension. It is fine to cheer for an 8‐on‐the‐Break, but it is considered poor sportsmanship to cheer for the cue ball to scratch as it heads towards a pocket. When you are not playing, please sit, watch and enjoy the match. Let the two players get on with their own match. They will ask for your input if necessary.
At any time, at the sole discretion of the League Operator, MS APA can refuse to do business with any individual. These individuals will not be suspended from the APA but will not be welcome in our League. This will typically be used for people who are disruptive to the League, constantly complain about handicaps or otherwise, and deride the League in public.
The vast majority of players have a great time in the League and display true sportsmanship values. We have met some great people that personify the APA spirit, and we want to promote that. Every APA member has the right to be treated with respect and in a sportsmanlike manner, and members who display offensive behavior will not be tolerated.
If a Host Location has banned a player from entering their establishment, the team must play without him/her that evening. The League has no right to insist a Host Location allow a person in to their establishment for a League match
MS APA will honor any suspensions from a neighboring APA area.
The following table displays the playoff structure:
Number of Teams in Division (at Week 6)
2 Team qualifies into LTC
1st Place vs. Wild Card
2nd Place vs. 3rd Place
Winners advances to LTC
3 Teams qualify into LTC
1st Place team from the session will earn automatic qualification into the
2nd Place vs. Wild Card
3rd Place vs. 4th Place
Winners advance to LTC
4 Teams qualify into LTC
1st Place and 2nd Place teams from the session will earn automatic qualification to the LTC
3rd Place vs. Wild Card
4th Place vs. 5th Place
NOTE: A team cannot forfeit more than three individual matches within the last 2 weeks of regular weekly play. Teams who do not adhere to this rule will forfeit eligibility into Playoffs.
Both rounds of Playoffs will be scheduled on corresponding League nights.
In accordance with Official Team Manual page 41, Session Playoff site selection will be made at or prior to the Team Captain meeting at the beginning of the session and will be indicated on the schedule. It is possible a playoff match will be at a neutral location, or it is possible the playoff site might be at the home of either or both of the teams involved.
Player Eligibility: Players must have played at least 4 times with the team during the session to be eligible to play in the Playoffs.
End of session awards will be given at the final round of Playoffs to all teams that finish first place in points in their division. Each member of the team will receive an award.
The Local Team Championship (LTC) is an annual tournament that takes place at the end of the League year in which the winning team(s) wins travel assistance to Las Vegas and the opportunity to represent MS APA in the National Team Championships.
• Teams that Re‐Qualify for an LTC slot will be the first teams eligible for a random draw into any Bye slots that occur on the LTC boards.
• Teams that qualify for the LTC must remain active in the MS APA to retain their qualified status.
• All qualified teams must finish in the top half of their division in all subsequent sessions prior to the LTC or risk the loss of their qualified status.
• The Travel Assistance Fund will be used for those teams advancing to the APA National Team Championships. If a team chooses not to go to this event, the slot and the travel assistance will be given to the team they last eliminated on their LTC board.
All teams must be active with at least 4 original members in the session that the event is held to be eligible to participate in LTCs.
A Captain Tournament will be held for each session of the League year. The tournament is to show appreciation for all the time and effort each Team Captain contributes.
All players must be on a roster in the current session to participate in this event.
Pre‐registration is required to participate. No onsite registration will be taken. If you pre‐register, you are committing to the entry fee of the tournament. If you are unable to participate the day of the tournament, you will be held responsible for the entry fee.
You must be current with all fees to participate in any tournament event. Dollar signs ($$) will be placed next to your name on your scoresheet and you will not be allowed to play a match until the past due money is current. If a team plays a player owing money all points earned by the player will be forfeited. Feedback
We welcome feedback on these bylaws, so please submit your feedback to firstname.lastname@example.org and we may incorporate them into the next revision.